Data Inventory

This report provides details of tags at the file- or the table/column-level.

• Filesystem shows a count of files with tags, number of tags, and number of files scanned.

• Database shows a count of tables and columns with tags, number of tags, and number of columns scanned.

The following information is shown under the classifications:

• Datazone: Name of datazone.
• Application: Name of application.
• Scan Id: The scan identifier indicates the type of scan.
• Resource: Name of resource. Click the name of a resource to view the Resource Detail page. This page is divided into three tabs with counts of records in each tab: Tag Details, Alerts Details, and Lineage.
• Updated On: Date and time of most recent classification.
• Tag: List of tags associated with the particular resource. Click a tag name to view detailed information about the tag.

• The following information is shown under Data Info:

  • Field Name.
  • Sample Values.
  • Reason.
  • Score.
  • Status.
  • Status Change Reason.

View/Edit Report

To view/edit a report, use the following steps:

1. On the Privacera home page, on the left, expand the Reports menu and click Built-in Reports.

2. Under Data Inventory, click View or Edit Report.

   The Data Inventory report page is displayed.

3. To edit/view the report, you can apply different search filters such as search by application, tag, and datazone. In addition, you can apply date ranges and other advanced filters.

Save Report

To save the report, use the following steps:

1. You can apply different search filters such as search by application, tag, and datazone. In addition, you can apply date ranges and other advanced filters.

2. Click Save.

3. Enter the following details:

   • Report Name (mandatory)
   • Description
   • Time
   • Exclude Resource 
   • Exclude Description

4. Click Save.

The report is saved. You can view the saved report under Saved Reports.

Search Filters

The following filters are available. Also, whenever you apply the search filter, it is saved with the report.

• Basic search filter

• Query filter. See Reports with the Query Builder.

To apply various search filters, use the following steps:

1. On the Privacera home page, on the left, expand the Reports menu and click Built-in Reports.

2. Under Data Inventory, click View or Edit Report.

   The following search filters are available:

   • Search by Application: This search filter allows you to view the result by the application name.
   • Search by Tags: This search filter allows you to view the result by the tags.
   • Search by Datazone: This search filter allows you to view the result by the datazone.

3. On the Reports page, click Search by Application, Search by Tags, or Search by Datazone. You can select multiple items.

4. Based on selected search criteria, the report will be displayed. Similarly, you can search by Tags and Datazone.
5. Optionally, you can Group Folders and Group Tables.

Export to CSV

To export the report in CSV file, use the following steps:

1. In the Built-in Reports page, click Export to CSV.

2. The Export to CSV pop-up is displayed.

3. Select the required fields to include in the report:

   • No of Resource or All.

   • Any of the following columns or All:

     • Application: Name of application.
     • Datazone: Name of datazone.
     • DB: Name of database.
     • Table: Name of table.
     • Column: Name of column in the table.
     • NonNullCount: Non-null count.
     • Score: Score value of the tag.
     • Tags: Name of tag.
     • TagReason: The basis tag for applying the tag, such as lookup, model, match pattern content.
     • TagStatus: Status of tag.
     • TagStatusReason: Reason for change in tag status.
     • Owner: Name of resource owner.
     • Location: Path of resource.
     • Encrypted: True or false.
     • CreatDate(mm/dd/yyyy): Creation date and time of resource.
     • UpdateDate: Update date and time of classification.
     • Size: Size of resource.

4. Check any of the following options:

   • Include Empty metaname tagged columns.
   • Include empty table.
   • Show only column tags on column.
   • Exclude external table location.
   • Exclude Reviewed Tags.

5. Click Export.

The report is downloaded.